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Unlike short-term bookings, long-term rentals require careful tracking of vehicle usage, structured billing cycles, and clear rental periods. To help you streamline this process, Rentgine now offers a Long-Term Rental Feature Pack with odometer tracking, monthly billing, and rental period management. Here’s how these features can make your job easier and improve your rental operations.

Keep Mileage in Check with Odometer Tracking

For long-term rentals, keeping track of a vehicle’s mileage is essential—whether to ensure proper maintenance, prevent excessive wear, or apply fair overrun charges. With Rentgine’s new Odometer tab, you can now log odometer readings throughout the rental period.

Simplify Long-Term Invoicing with Monthly Billing

Handling payments for long-term rentals can be tedious, especially when customers pay on a monthly basis. Rentgine now makes it easier to manage recurring rental fees:

Enable monthly billing, and Rentgine will automatically add the rental fee to your customer’s list of invoice items.

Important: Rentgine will not issue invoices automatically. This ensures that you remain in control of invoicing while still benefiting from automation that reduces manual entry.

How It Works in Real Life:
A car rental company in Madrid offers a six-month rental contract to a consultant who needs a reliable vehicle while working on a temporary project. Instead of charging the full rental cost upfront, the company agrees to a €600/month fee, billed on the first of each month.

With Rentgine’s new feature, the rental manager simply enables monthly billing, and when the first of the month arrives, they will just have to click a button to bill the customer. The rental fee is already in the system, reducing administrative workload and ensuring timely payments.

Easily Define and Manage Rental Periods

Clear rental start and end dates are crucial for tracking availability, planning fleet usage, and preventing scheduling conflicts. With Rentgine, you can now set long-term rental periods effortlessly.

The new features pair well with Rentgine’s already existing Compact View in the Smart Calendar, which allows users to view up to 3 months of rentals. This makes it easier to tell when vehicles are tied up in long-term rentals and when they become available.

Take Control of Your Long-Term Rentals with Rentgine

These new features help rental companies manage long-term bookings with greater accuracy, less manual work, and improved financial oversight. Whether you’re tracking mileage, simplifying billing, or planning fleet availability, Rentgine’s Long-Term Rental Feature Pack gives you better control over long-term bookings.

Want to know more? Head to our knowledge base.

Ready to try it out? Log in to your Rentgine account and start managing long-term rentals more efficiently today!