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In the fast-paced world of car rental businesses, small transactions—like petty cash expenses, parking fees, office supplies, or car washes—often get overlooked. These minor but frequent payments often slip through the cracks, leading to financial discrepancies and wasted time on record-keeping.

Spreadsheets and paper logs can only go so far, and without a streamlined system, reconciling these transactions becomes a tedious and error-prone task.

That’s why Rentgine is introducing Cash Boxes—a new feature designed to help you log, categorize, and manage all small transactions with ease. With a structured way to track small expenses, daily operations run more smoothly.

Take a look at the new Cash Box feature on the Finances page, designed to simplify the way you track and manage small transactions:

The Cash Box feature is designed to give car rental businesses full control over small transactions. Here’s what you can do:

Create and Manage Multiple Cash Boxes

Set up different cash boxes for various expenses, such as office supplies, fuel reimbursements, or driver tips. Keep them active as long as needed or deactivate them when no longer in use.

Deposit, Withdraw, and Transfer Funds

Easily add initial funds, log withdrawals for expenses, or transfer money between cash boxes when necessary. This ensures that each expense category is properly accounted for.

Track Transactions in Multiple Currencies

If your business operates in different regions or accepts multiple currencies, you can record payments accordingly while keeping a clear financial overview.

Know Who Handled Each Transaction

Every transaction is linked to a user, ensuring transparency and accountability across your team.

Add Notes for Better Tracking

Attach comments to transactions for extra details—whether it’s specifying why a withdrawal was made or clarifying a transfer between cash boxes.

View a Complete Transaction History

Access a detailed log of all cash box-related actions. See when deposits, withdrawals, and transfers were made.

Summary

Whether it’s handling cash payments from customers or tracking petty expenses, everything can be logged instantly.

With cash boxes, your team can maintain a clear and organized record of all transactions. They’re also useful for double-checking your own records—for example, ensuring that your daily manually issued invoices match the cash flow recorded in Rentgine.

This added transparency helps prevent discrepancies and keeps your finances in check.

Want to test this new feature yourself? Create your free account and try out Rentgine!